This is how infoArchive powered by exchange@PAM works. 

exchange@PAM constantly verifies, if e-Mails are being stored in MS-Exchange-Store, for which the predefined archiving rules apply. At what time an e-Mail is supposed to be archived, is decided by the administrator, who determines the archiving strategy based on intuitive forms. 

exchange@PAM pulls a ready-for-archiving e-Mail from the MS-Exchange Store and leaves behind a link in the same spot. This link is also registered in a relational database (ORACLE or MS-SQL Server) and serves as a reference to the new actual storage location (storage medium). The e-Mail itself is being compressed and saved to the for this designated storage medium in order to save additional storage space.

After archiving, the storage requirements of an e-Mail in MS-Exchange Store shrink down to 2-5 Kilobyte. 

No More e-Mail Duplicates

Quite frequently multiple recipients receive totally identical messages. exchange@PAM confronts this waste of storage space with an integrated single instance logic. No matter how many MS-Exchange Servers are connected to exchange@PAM. Each e-Mail is only being archived once. However, the entire recipient group can open these messages and attachments as usual.

PST-Fileimporter

In order to exonerate the MS-Exchange Store and to make room for new e-Mails, e-Mails are often being archived as PST files on local storage devices. Pretty risky business, since the entire responsibility lays in the hands of the user. Besides, PST files are limited to 2 GB and known for their instability.

exchange@PAM eliminates this risk and allows the administrator to easily import existing PST files (including folder structure) to the e-Mail archive. The import through batch-run does not need any supervision and successful import is being recorded in detail within a transaction file.

e-Mail Lifecycle Management

Due to legally relevant reasons some e-Mails must be stored retrievable for many years. But one day, even those messages can be definitely deleted. exchange@PAM recognizes those e-Mails and deletes them automatically after a specified time period. So even inexpensive archive- media are being used most efficiently.

Automatic Versioning

If an already archived e-Mail is being edited, exchange@PAM recognizes this and stores it as a new version. Flawless recording and retrospective verification is very important especially with legally relevant e-Mail messages. 

OST Offline Folder Service

In order to access archived e-Mails outside the office as well, exchange@PAM features an Offline Folder Service. During the standard synchronization process e-Mails are being copied to the Offline Folder, and/or according synchronization follows.

OWA MS-Outlook Web Access Service

Of course, archived e-Mails can be accessed over the internet as well. Easily and without modifying any settings.

e-Mail Quotamanagement

Some businesses run their computer departments as an intern profit center and pass on invoices for services accomplished after the „polluter pays principle“. The in exchange@PAM integrated Quota Management supports this form of organization and allows a storage limitation for the e-Mail archive medium on a user- and group-level. An expressive reporting system allows further processing for all respective departments.

Full Text Search in Attachments

Additionally the optional ful-text-search in attachments can be installed. With this exchange@PAM extension users can conduct a full-text-search in attachment (except picture files) in order to find e-Mails, which could not be found otherwise.

MS-Outlook User Plug-In

If you go for exchange@PAM, you will also get a Plug-In for MS-Outlook. This Plug-In allows users to archive e-Mails at any time. Independently of which automatic archiving strategy you are currently running.