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Legal
Certainty in Business
Management:
Benefits for the Company
Corporate Governance, Oxley Sorbane Codex, Basel II. Can you supply all legally relevant
e-Mails in case of an extern
inspection? |
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Risky
Livin’ or e-Mail Management.
The
yearly increase of e-Mail volume
is about 40% and storage demand
with mail servers increases
progressively. Business
owners do not necessarily
appreciate continuous upgrades of
expensive storage systems and so
the consequences are overflowing
mailboxes. You company’s
IT-administrator is not aware of
the importance of particular
e-Mails and thus mailbox
maintenance is being passed on to
the case worker (user).
Deleting
e-Mails when the storage device is
full?
This
forced self organization leads in
many organizations to the deletion
of e-Mails which should be saved
imperatively.
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Handling
e-Mails is subject to, as
long as they are of business
critical and legal nature,
the same legal constraints
as documents, which are
being mailed through
traditional mail. They all
must to be stored according
to the legal retention
period. |
Some
users are storing out e-Mails in
so called PST files in order to
make room in their mailbox. In
case of a co-worker leaving the
company, only the administrator
can open this PST file. If the PST
file has been password protected,
even the administrator will not
able to access the file.
Instructions to your co-workers to
print and file e-Mails before
deleting them is an expensive and
inefficient method. Besides, there
is no guarantee that this is being
done without a flaw.
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The
only safe and economical way
from today’s point of view
is the installation of a
software solution for a
revision safe, long time
archiving of e-Mails. |
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Protect
e-Mails from loss |
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The
process of archiving can be set,
so that e-Mails can be archived on
extern and revision safe media
immediately after receipt. Even if
the user happens to delete an
e-Mail from his mailbox, the
message is being fully preserved.
Only after expiration of the
e-Mails life-time it is being
deleted by exchange@PAM. |
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Reducing
Costs in e-Mail Maintenance |
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exchange@PAM
pulls e-Mails and attachments from
the MS-Exchange Store and archives
these to the provided media.
Storage demand on the Microsoft
Exchange Server shrinks from
megabyte-size down to just a few
kilobytes. Expensive upgrades of
storage systems can be avoided
period. |
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Ready
for use in one day |
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exchange@PAM
is installed and ready for use in
a day. Free of disruptions in your
daily business routine. Free of
any user training. |
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